Registrars

This page is for Centre and Club Registrars

The role of Centre or Club Registrar is to be responsible for all member registrations within your Centre/Club.  This involves all elements of the registration process, including the conduct of sign-up days and the proper recording of individual details. The Registrar must have good planning and organization skills, good computer skills and  be able to communicate with a wide range of people, including families, affiliated Centre/Club Registrars, Committee members and volunteers, Little Athletics WA and ResultsHQ/Timing Solutions.

Little Athletics WA uses ResultsHQ, which is a platform managed by Timing Solutions, to record and manage all member registrations.

ResultsHQ/Timing Solutions is also used for communication with members, rostering, uniform ordering, recording of results and event records, and nomination for events.

Each Centre has their own Centre Admin account, specific information may also be managed by clubs within a Centre. It is important to ensure all members are accurately recorded and all information is completed, including payment, to ensure efficient running of the Centre/Club and LAWA events.  Pre-season Registrar training is offered, along with ongoing support from Timing Solutions and LAWA Member Services staff.

Members are also able to set up their own profile in ResultsHQ, from which they can complete and pay for their registration, nominate for events and view their results.

Information for Metro and Country Centres and Clubs:

The LAWA registration fee for 2019/20 will stay at $90 per member (for the 3rd season running).  (Members note that Centre and Club fee is additional),

The Common opening date for registrations is 7 September 2019 from 8am,

Centres may open earlier if they choose, either for full registrations or priority registrations for returning members,

More information for members is here: https://walittleathletics.com.au/information-for-parents/,

Centres log in here: https://centreadmin.resultshq.com.au/home/Login/,

Northwest regional Centres operate during the Winter months.

Documents:

REGISTRARS BOOKLET 2019-20

   LAWA Powerpoint Presentation – Registrars Meeting 18.7.2019.

   LAWA RegHQ July 2019 – Overview of ResultsHQ registration platform.

 

Come & Try Form

Refund Policy

Refund Request Form

Number placement on uniform

(All returning athletes will keep the same numbered bib as last season, new numbers are for new members only.  Lost numbers may be replaced with a handwritten blank).

Terms & Conditions 2019-20

 

Transfers – Centre to Centre:

Athlete Transfer Form

Transfer Procedure – step by step, including processing a refund from the old Centre.

*Any amount refunded by the old Centre will be moved to the new Centre to offset the fees payable at the new Centre. The member must be marked as paid at the new Centre before they are denoted as an active member.

 

Kidsport:

KidSport enables eligible Western Australian children aged 5 to 18 years to participate in community sport and recreation by offering them financial assistance of up to $150 per calendar year towards club fees.

https://www.dsr.wa.gov.au/funding/individuals/kidsport 

If you require further assistance, contact DSR or the Club Development Officer for your local council:

https://www.dsr.wa.gov.au/clubs/club-development-officers.

 

Support and Training for Centre and Club Registrars:

Email heather@walittleathletics.com.au or phone 9388 2339 between 8.30am and 4pm Tuesday to Friday for advice or assistance.

 

ResultsHQ/Timing Solutions:

For technical assistance with ResultsHQ/Timing Solutions, check out their support pages by clicking the ? from any page in your CentreAdmin profile.

If you require further technical assistance, email support@timingsolutions.com.au or phone 1300 954 487 (please do not contact Timing Solutions staff directly as it is preferable for your request to be logged in their system to ensure that you receive the best service and common issues are identified).

List of links to Timing Solutions/ResultsHQ commonly needed support documentation.

 

Did you know that Timing Solutions offer weekly webinars?

The webinars aim to help key volunteers better understand all aspects of ResultsHQ, including registrations, results recording, points calculations and more.

Bookings for the weekly webinars (Tuesdays 7:30 pm EST – Note this is 4:30 pm Perth time during summer) are available through the Timing Solutions website – http://www.timingsolutions.com.au/webinar-signup/

Webinars are also available outside of the scheduled time if several people would like to go over a specific area.

Timing Solutions have also uploaded other webinars to their YouTube channel – https://www.youtube.com/user/TimingSolutions/videos?view_as=subscriber, (please check the date on each one as some older procedures may have changed).

Please use the sign up link above, or alternatively contact LAWA Member Services if you think there is an area we all need to know more about and we can set up a specific session to address your needs.